Email Templates can Save you time

 

I know that many of you know how to make templates (formerly canned responses) in Gmail, but I also know that very few teachers actual use these on a regular basis. Templates are one of the best ways to save time when working with emails, but they do take some time to set up. To help with that, here are 4 Email templates. Take some time to modify these templates to fit your needs, add them to Gmail, and start using them. You will be surprised at how much time they can save you. 

Let me get back to you template: 

Thank you for your email.

I want to give you a good response, so I

will set aside some time where I can give it

my full attention and respond as soon as possible.

If you need me before then, please feel free

to call me.

 

Thanks for your understanding, 

Email to Parent Would Take Too Long Template:

 I can tell from your last email that you are very concerned about your child’s performance in my class. In order to better answer all of your questions I think it would be best if we spoke in person or by phone.

If you could provide me with a phone number where I can reach you and the best time to call, I will contact you and we can discus all of your concerns.

If you would rather meet in person, I am free during {planning period}. Just send me an email to let me know that you are coming so that I do not make other plans.

I am sure that after we have had a chance to talk, we will be able to help {STUDENT’S NAME} do better in class.

Thank you, 

 

 Missing Work Template: 

This is just a reminder that you have not turned in the assignment referenced in the subject line of this email.

Please be aware that late work {LATE WORK POLICY}, and work that is not turned in {MISSING WORK POLICY}.

If you are having technical issues or cannot complete the assignment for some other reason, please reply to this email as soon as possible to explain your situation.

 

Thank you in advance for getting this assignment finished and turned in, 

Disruptive Behavior Template: 

I regret to inform you that {STUDENT’S NAME} has had trouble behaving in class. Today, he/ she/ they {DESCRIPTION OF BEHAVIOR}. In order for the classroom to remain an inviting place for all students to learn in a safe and secure setting, this kind of behavior cannot be permitted. {CONSEQUENCE FOR INFRACTION}

I am writing this email so that we can work together to make sure this behavior does not continue. If there is anything that I should be aware of that would help prevent this behavior, please let me know. It would be greatly appreciated if you would talk with your child and reinforce the need to follow all classroom rules and procedures.

Thank you so much for your time, and please feel free to email or call me to discuss this issue further or if you have any other questions.